Telio data protection notices according to Article 13 & 14 DSGVO for applicants

I. General
If you apply via one of our websites, then this data protection notice applies.
We are pleased that you are interested in us and have applied for a position with us. In the following, we would like to provide you with information on the processing of your personal data in connection with your application.

II. Responsible party
The responsible party for the processing of your personal data within the meaning of the DSGVO is Telio Management GmbH, Gasstraße 18, Haus 3, 22761 Hamburg, Germany.
You can request further information about the company and the persons authorized to represent it from us at any time.

If you wish to object to the processing of your data by us in accordance with this data protection notice, either in its entirety or for individual measures, you can address your objection to the above-mentioned responsible body. You can copy this data protection notice at any time.

III. Which of your data do we process? And for what purposes?
We process your data for the purpose of carrying out the application process.
We process the personal data that we receive from you ourselves as part of your application. This is the data that you provide to us as part of your application, in particular by submitting your application documents and the information you provide during interviews. We also visit profiles of applicants on Xing and LinkedIn or other professionally oriented social networks, if such are available, and also download the resumes in the corresponding networks, if possible. We do not visit profiles on private social networks.
Furthermore, it is possible that we receive data from recruiters to whom you have given your application documents and whom they suggest to us as candidates for a position.
If you contact us (e.g. by contact form, letter or e-mail), we store your information for processing the request and in case follow-up questions arise. We only store and use other personal data if you consent to this or if this is legally permissible without special consent.

IV. On what legal basis is the data processed and how long is the data stored?
We process your personal data in accordance with the provisions of the DSGVO and the German Federal Data Protection Act (BDSG), insofar as this is necessary for the decision on the establishment of an employment relationship with us. The legal basis for this is Article 88 DSGVO in conjunction with Section 26 BDSG-neu and, if applicable, in conjunction with the following legal bases:

The legal basis for processing your personal data in this application process is Art. 6 (1) lit. b) DSGVO for the implementation of pre-contractual measures, which are carried out at the request of applicants or requests from placement agencies on behalf of applicants.

Furthermore, we may process personal data from you if this is necessary for the fulfillment of legal obligations (Art. 6 para. 1 lit. c DSGVO). Should the data be required after the conclusion of the placement procedure, if necessary, for legal prosecution, and for the traceability of claims of placement agencies, data processing may take place on the basis of the requirements of Art. 6 DSGVO, in particular for the exercise of legitimate interests according to Art. 6 para. 1 lit. f) DSGVO. Our interest then consists in the assertion or defense of claims. The legitimate interest is, for example, a duty to provide evidence in proceedings under the General Equal Treatment Act (AGG) or a claim for payment by a placement agency.

If you give us express consent to process personal data for further processing of the data for future job advertisements, this is done on the basis of your consent in accordance with Art. 6 Para. 1 lit. a DSGVO. Consent given can be revoked at any time, with effect for the future. If an employment relationship arises between you and us, we may, in accordance with Art. 88 DSGVO in conjunction with § 26 BDSG-neu, further process the personal data already received from you for the purposes of the employment relationship, insofar as this is necessary for the implementation or termination of the employment relationship or for the exercise or fulfillment of the rights and obligations arising from a law. The following applies in particular to the application process: If you have not been selected for the position for which you have applied, we will delete your data, if you withdraw your application, six months after the withdrawal of your application and, if we reject you, six months from the date of rejection or, if you were recommended to us as a candidate by a placement agency and we reject you, we will delete your data one year from the date of rejection. In the event that an employment contract is concluded between you and us or one of our Group companies, your application documents will be included in the personnel file and stored for at least the duration of the employment relationship.

If and to the extent that you have given us consent to process data for specific purposes, for example to actively contact you on our part to offer you further vacancies with us or one of our Group companies, the processing period will be determined by the purpose of the consent given. Please refer to the information provided in connection with the declaration of consent.

V. To which recipients is the data passed on?
Your applicant data will be viewed by the specialist department after receipt of your application. In principle, only those persons within the company have access to your data who require this for the proper conduct of our application process.

VI. Where is the data processed?
The data is processed exclusively in data centers in the European Union.

VII. What rights do you have as a data subject affected by the data processing?
According to the applicable laws, you have various rights regarding your personal data.
You have the right to information about the personal data we process about you. In the case of a request for information that is not made in writing, we ask for your understanding that we may then require evidence from you that proves that you are the person you claim to be.
Furthermore, you have a right to rectification or deletion or to restriction of processing, insofar as you are entitled to this by law.

Furthermore, you have a right to object to processing within the scope of the law.
The same applies to a right to data portability.

If you have given consent, you have the right to revoke consent to the processing of personal data at any time.
If you wish to exercise these rights, please address your request by mail, clearly identifying yourself, to:

HR Recruitment
Telio Management GmbH
Gasstraße 18, Haus 3
22761 Hamburg

VIII. Automated decision making
Automated decision-making in an application process does not take place as a matter of principle.

IX. Transfer of data to third parties, no data transfer to non-EU countries
In principle, we only use your personal data within our company. If and to the extent that we involve third parties in the performance of contracts, they will only receive personal data to the extent that the transfer is necessary for the corresponding service. In the event that we outsource certain parts of data processing ("commissioned processing"), we contractually oblige commissioned processors to use personal data only in accordance with the requirements of data protection laws and to ensure the protection of the rights of the data subject. Data transfer to entities or persons outside the EU does not take place and is not planned.

X. Data protection officer and supervisory authorities
You can reach our company data protection officer at:

Anton Schwebel, Gasstraße 18, Haus 3, 22761 Hamburg or at.
E-mail: Data.Protection.Officer@tel.io or Anton.Schwebel@tel.io

You have the right to complain about our processing of personal data to a data protection supervisory authority.
A list of the supervisory authorities can be found, for example, at https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

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